Privacy Policy

Genultimus ("we", "us", or "our") is a registered non-profit organisation dedicated to advancing renewable energy access and education. We are committed to protecting the privacy of every individual who interacts with our website, programmes, and services. This Privacy Policy explains what information we collect, how we use it, and the choices you have.

1. Who We Are

Genultimus was established in 2017 in Kochi, Kerala, India. We operate as a non-profit entity focused on solar, wind, and community energy co-operative initiatives. Our website is located at genultimus.org and our registered address is Kochi, Kerala, India.

2. Information We Collect

2.1 Information You Provide

• Contact & Enquiry Forms: Name, email address, phone number, and message content when you reach out to us.
• Newsletter Subscriptions: Email address when you subscribe to our updates.
• Donation Details: Name, email, and payment information processed securely through our payment partner. We do not store full card details.
• Volunteer & Partner Applications: Professional background, organisation name, and contact details submitted through our programmes.

2.2 Information Collected Automatically

• Usage Data: Pages visited, time spent, referring URLs, and browser/device type via analytics tools.
• Cookies: Session cookies for site functionality and analytics cookies to understand how visitors use our site. See Section 7 for details.
• IP Address: Logged for security and fraud-prevention purposes.

3. How We Use Your Information

We use the information we collect to:

• Respond to your enquiries and provide programme information.
• Send newsletters, impact reports, and updates you have opted into.
• Process donations and issue tax receipts where applicable.
• Improve our website content, programmes, and outreach efforts.
• Comply with legal obligations applicable to non-profit organisations in India and internationally.
• Prevent fraud and ensure the security of our digital platforms.

4. Legal Basis for Processing

Where applicable under data protection law (including the Digital Personal Data Protection Act, 2023 of India and GDPR for EU residents), we process your data on the following bases:

• Consent – for newsletter subscriptions and non-essential cookies.
• Legitimate Interests – for website analytics and security monitoring.
• Contractual Necessity – for processing donations and programme enrolments.
• Legal Obligation – for record-keeping required by non-profit regulations.

5. Sharing Your Information

We do not sell, rent, or trade your personal information. We may share data with:

• Service Providers: Trusted third parties who assist us in operating our website and programmes (e.g., email platforms, payment processors, cloud hosting) under strict data processing agreements.
• Partner Organisations: Only with your explicit consent, when you enrol in a joint programme.
• Authorities: When required by law or to protect the rights and safety of our organisation and the public.

6. Data Retention

We retain personal data only as long as necessary for the purposes described in this policy or as required by law. Donation records are retained for seven (7) years for accounting and regulatory compliance. Newsletter subscriber data is retained until you unsubscribe.

7. Cookies

Our website uses the following types of cookies:

• Essential Cookies: Required for the website to function (e.g., session management). These cannot be disabled.
• Analytics Cookies: Help us understand visitor behaviour (e.g., Google Analytics). You may opt out via your browser settings or our cookie banner.

You can control cookies through your browser settings at any time.

8. Your Rights

Depending on your location, you may have the right to:

• Access the personal data we hold about you.
• Request correction of inaccurate data.
• Request deletion of your data ("right to be forgotten").
• Withdraw consent at any time (e.g., unsubscribe from newsletters).
• Lodge a complaint with your local data protection authority.

To exercise any of these rights, please contact us at privacy@genultimus.org.

9. Children's Privacy

Our website is not directed at children under the age of 13. We do not knowingly collect personal data from children. If you believe a child has provided us with personal information, please contact us and we will delete it promptly.

10. Security

We implement industry-standard technical and organisational measures to protect your data against unauthorised access, loss, or disclosure. All data transmissions are encrypted via HTTPS.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be communicated via a notice on our website. Continued use of our site after changes constitutes acceptance of the updated policy.

12. Contact Us

If you have any questions about this Privacy Policy, please contact: